Washington's Premier County & City IT Gathering
The ACCIS Fall Conference brings together information technology leaders from across Washington's public sector for five days of professional development, peer networking, and technology discovery. Attendance reaches well beyond counties and cities to include state agencies, metro agencies, emergency response, and GIS. It is the association's flagship event of the year.
Partnership at a Glance
Audience: local government IT leaders from across Washington, spanning counties, cities, state and metro agencies, emergency response, and GIS · 195+ at our most recent conference
Buyer profile: majority director- and manager-level decision-makers
Showcase: partners must be present for the entirety of Tuesday and Wednesday; Thursday a half day to close out the Showcase
Lead capture: Whova Passport Program, the conference's sole endorsed method
Starting cost: Showcase tier $2,000 + $350 per partner pass · recommended first-time package $3,350 ($2,000 Showcase + $700 two passes + $500 Whova Passport + $150 power)
Key dates: registration opens July 7 · partner passes due Sep 25 · fees paid in full Oct 15
Industry Partners play an essential role in making the conference possible. Your partnership directly funds the educational programming, networking events, and professional development that keep Washington's local government IT community informed and connected.
A Direct Line to Washington's Public-Sector IT Decision-Makers
The ACCIS Fall Conference is one of the few venues where the people who set technology direction for Washington's counties, cities, and public agencies gather in one room. Partnership puts your team in front of them, not as another vendor in an inbox, but as a contributor to the community.
Reach the Right Room
The budget owners and evaluators who choose and renew the solutions their agencies run on, in one place for five days.
Multi-Day Face Time
Five days of sessions, Showcase hours, and social events mean repeated, unhurried touchpoints a single sales call can't replicate.
Earned Credibility
Mainstage and breakout slots let you lead with expertise and education rather than a pitch, positioning you as a trusted advisor.
Measurable Engagement
The Whova Passport Program drives attendees to your table and captures opt-in contacts, a concrete record of who you met.
In-Person and Virtual Reach
Every mainstage and breakout presentation reaches both the in-room audience and virtual attendees.
Support the Mission
Your partnership directly funds the programming that keeps Washington's local government IT community strong, and attendees know it.
Who's in the Room
Counties and cities from across Washington, plus state agencies, metro agencies, emergency response, GIS teams, and special districts. Our most recent conference drew 195+ attendees from 85+ organizations, spanning 24 Washington counties and 45+ cities, with 130+ joining in person and 60+ virtually. Recent attendees include King, Pierce, Snohomish, Spokane, and Clark counties; the cities of Seattle, Tacoma, Bellevue, Spokane, and Vancouver; and agencies such as WaTech, the Washington State Auditor's Office, and the Port of Everett.
Choose Your Level of Engagement
ACCIS offers eight partnership tiers designed to match your goals, budget, and preferred level of visibility. Each tier includes a Showcase table, digital brand presence, and access to the attendee community.
About the $8,500 Tiers
Strategic, Innovation, and Solution share the same $8,500 investment, three distinct single-partner designations, each with its own 45-minute mainstage. Above them sit Premier ($12,000) and Visionary ($10,000), each hosting a sponsored reception, and the Learning Lab ($9,000), built around a dedicated 3-hour educational block.
| Tier | Investment | Availability | Pass Max | Key Distinguisher |
|---|---|---|---|---|
| Premier Limited | $12,000 | Sold Out | 6 @ $350 | Member-exclusive opening-night reception; 55-minute mainstage; first brand placement |
| Visionary Limited | $10,000 | 1 | 5 @ $350 | Sponsored all-attendee reception; mainstage; elevated brand presence |
| Learning Lab Limited | $9,000 | By approval | 5 @ $350 | Dedicated 3-hour educational block; by approval, contact to inquire |
| Strategic Limited | $8,500 | 1 | 5 @ $350 | Mainstage, premium Showcase placement, Whova Passport included |
| Innovation Limited | $8,500 | 1 | 5 @ $350 | Mainstage, final partner session slot, Whova Passport included |
| Solution Limited | $8,500 | 1 | 5 @ $350 | Mainstage, solutions spotlight, Whova Passport included |
| Knowledge | $5,500 | 12 | 4 @ $350 | Concurrent breakout, Whova Passport included, standard Showcase presence |
| Showcase | $2,000 | 32 | 3 @ $350 | Showcase table; ideal for product demonstrations and brand awareness |
First Time Partnering? A Recommended Starter Package
A Showcase Partnership ($2,000) with two partner passes ($700), Whova Passport lead capture ($500), and table power ($150) comes to $3,350 before travel and lodging. Tailor it in the cost estimator below.
Showcase Space: All Tiers
Every partnership includes a 6-foot draped table with two chairs in a high-traffic area, plus complimentary conference Wi-Fi. Power is included at Knowledge and above; Showcase partners may add power for $150.
Whova Passport Program
The conference's sole endorsed lead-capture method. Complimentary at Knowledge and above. Available to Showcase partners for a $500 enrollment fee.
Partner Passes
Passes are purchased separately, minimum one per partnership, at $350 per person up to your tier's maximum. Registration collects each person's ADA needs, food allergies, and emergency contact.
Attendee List
All partners receive a pre- and post-event attendee list (name, title, organization). It is not a solicitation list; direct outreach is limited to the opt-in Whova Passport Program.
Tier Inclusions
All mainstage and breakout presentations reach both in-person and virtual audiences and are recorded; recordings typically remain available for about a month after the conference. ACCIS provides full AV support at no additional cost for all partner presentations.
Presentation Content Policy. Partner sessions must deliver substantive, practical, vendor-neutral value: real-world examples, lessons learned, and takeaways attendees can apply, not product pitches. Pricing, competitive comparisons, and direct sales calls-to-action are not appropriate for the session format.
Premium Experiences
Put your brand on a moment attendees actually remember, coffee, wellness, headshots, the Wi-Fi everyone logs into, or a reception you host. By inquiry, coordinated with the events team, and separate from standard registration.
Espresso & Soda Bar
Made-to-order espresso and energy drinks each morning, a dirty-soda bar each afternoon, every drink free to attendees and compliments of you. Sponsor a single slot, a full day, or the whole event; the more you take, the lower the per-slot rate, and a full product earns naming rights.
| Tue | Wed | Both | |
|---|---|---|---|
| Morning espresso | $2,250 | $2,250 | $4,000 |
| Afternoon soda | $1,750 | $1,750 | $3,200 |
| Full day | $3,500 | $3,500 | $6,000 |
Thursday morning espresso also available · full event names the entire bar.
Wellness Lounge
On-site massage and chiropractic adjustments across both full days, free to attendees and courtesy of your brand. A standout, restorative moment on the floor.
- Mainstage call-out & signage
- Free to every attendee, compliments of you
Professional Headshots
A quick-service pro headshot studio, free to attendees. Plus photo-linking: attendees scan a QR code to opt in, and event photos they appear in are added to their attendee profile.
- Mainstage call-out & signage
- Free headshots for every attendee, courtesy of you
Wi-Fi Sponsor
Free conference Wi-Fi, presented by your brand: the network itself carries your name (a branded SSID attendees select to connect), plus Wi-Fi info cards and signage. Your name everywhere attendees connect, all five days.
- Mainstage call-out & signage
- Branded network name (SSID) + Wi-Fi info cards
- Your brand everywhere Wi-Fi details appear
Special Receptions & Events
Hosting a private dinner or reception during the conference? Our event & reception planning support gives you our local knowledge, venue and catering relationships, and coordination with the official schedule.
- Concept, timing & attendee-flow consultation
- Venue selection on site or in the local community
- Catering, dining & service-style recommendations
- Available to all partners; separate from the Premier & Visionary receptions
Expand Your Conference Presence
Add-ons let any partner deepen engagement beyond their core package. Availability and pricing for some vary by tier; all are selected during registration.
A minimum of one partner pass is required with every partnership. Passes are not included in any package and must be purchased separately for each staff member.
- Minimum one pass required per partnership
- $350 per person for all passes
- Premier: up to 6 ($2,100 max)
- Visionary / Strategic / Innovation / Solution / Learning Lab: up to 5 ($1,750 max)
- Knowledge: up to 4 ($1,400 max)
- Showcase: up to 3 ($1,050 max)
- Up to 2 additional beyond max at $350/ea., subject to approval
The conference's sole endorsed lead-capture method. Attendees collect digital stamps by visiting enrolled partners and complete their passport to qualify for prizes.
- Digital stamp program inclusion in Whova
- Attendee contact opt-in exchange at your table
- Increased traffic via passport completion incentive
- Complimentary at Knowledge and above
Two organizations share one partnership registration. The tier's pass maximum increases by one when a split is registered.
- Available at all tiers for an added flat fee
- Both organizations share Showcase space and branding
- Pass maximum increases by one
- Split deadline: Aug 28, 2026
Electrical power is included at Knowledge and above. Showcase partners may add power as a buy-up for device charging, demos, and equipment.
- Included at Knowledge and above, no charge
- $150 buy-up for Showcase partners
- Power and a power strip at your table
- Must be selected at registration
Partnership Cost Estimator
Choose a tier and your number of partner passes to estimate your total. Partner passes are purchased separately and are not included in any partnership; a minimum of one is required at $350 each.
Estimate only. Partner Passes are purchased separately from the partnership (minimum one required) at $350 each, with no sales tax on passes. Additional passes beyond a tier's maximum may be available subject to approval.
Plan Your Conference Experience
The Showcase runs throughout each conference day, with sessions happening simultaneously; attendee traffic flows through during breaks, meals, and transitions. The structure below reflects the ACCIS five-day shape; exact times and deadlines are pending confirmation and will be communicated to registered partners.
| Day | Activity |
|---|---|
| Mon, Oct 19 | Partner load-in & setup; opening reception (evening); learning labs & collaborative sessions begin (~11 AM) |
| Tue, Oct 20 | Full conference day · Showcase open · partners required all day |
| Wed, Oct 21 | Full conference day · Showcase open · partners required all day |
| Thu, Oct 22 | Full day for attendees · partner half day to close out the Showcase |
| Fri, Oct 23 | Half day for attendees (closing) |
| Deadline | Action Required |
|---|---|
| Jul 7, 2026 | Registration opens |
| Aug 28, 2026 | Split registration deadline |
| Aug 28, 2026 | Refund cutoff (50% before; none after) |
| Sep 3, 2026 | Final logo and materials due |
| Sep 27, 2026 | Hotel block closes |
| Sep 25, 2026 | Partner Pass registration deadline |
| Oct 2, 2026 | Presenter slides due |
| Oct 15, 2026 | All fees paid in full |
Showcase Presence
Partners must be present for the entirety of Tuesday and Wednesday. Thursday is a half day to close out the Showcase. Early teardown or departure may affect your partnership standing and your presence at future ACCIS conferences. Exact hours and teardown windows will be confirmed to registered partners.
Your Showcase Space: Tabletop Model
Each partnership includes a 6-foot draped table with two chairs and complimentary conference Wi-Fi. The Showcase is a tabletop environment, not floor booths. Pop-up banners are welcome within your tabletop footprint; large backdrops and floor displays are not permitted, so sightlines stay clear. Power is included at Knowledge and above; Showcase partners may add it for $150. For shipping, load-in, display rules, and teardown, see the Showcase Guidelines.
Logo & Materials Requirements
A logo is collected during registration; final files are due Sep 3, 2026. All partners submit a primary horizontal logo and a stacked or square logo as high-resolution or vector files: .svg or .eps preferred, or .png/.jpg at minimum 300 DPI and 2,000px+ wide, transparent background preferred.
Room Block: Muckleshoot Casino Resort
A discounted room block is held at the Muckleshoot Casino Resort in Auburn, WA, at $169/night (plus 12.5% tax) for the nights of Oct 18 through Oct 23, 2026. Book by phone at 1-800-804-4944 (phone only; online booking is not available) and ask for the ACCIS Fall Conference group block; group-rate cutoff is September 27, 2026. Full hotel details →
Schedule and deadlines are preliminary. All confirmed details will be communicated to registered partners as they are finalized.
Partnership Questions, Answered
The details partners ask about most. Don't see your question? Email events@accis-wa.org.
Are partner passes included in my partnership?
No. Partner Passes are not included in any tier. After purchasing your partnership (Step 1), you purchase a pass for each attending staff member (Step 2) at $350 per person, up to your tier's maximum. Both steps are required, minimum one pass.
How many staff can we bring?
A minimum of one pass is required. Each tier sets a maximum: Premier 6; Visionary, Strategic, Innovation, Solution, and Learning Lab 5; Knowledge 4; Showcase 3. Up to 2 additional passes beyond the maximum may be purchased at $350 each, subject to availability. A split partnership raises the maximum by one.
How long do we need to staff our Showcase table?
Partners must be present for the entirety of Tuesday and Wednesday. Thursday is a half day to close out the Showcase. Early teardown or departure may affect your partnership standing and your presence at future ACCIS conferences. Exact hours and teardown windows will be confirmed to registered partners.
What is the Whova Passport Program?
The conference's sole endorsed lead-capture method. Attendees collect digital stamps by visiting enrolled partner tables and complete their passport to qualify for prizes. Complimentary at Knowledge and above; available to Showcase partners for a $500 enrollment fee.
Do partner presentations reach virtual attendees?
Yes. All mainstage and breakout presentations reach both in-person and virtual audiences, and recordings typically remain available for about a month. All virtual interaction happens in the Whova app. ACCIS provides full AV support at no additional cost.
Can two organizations share one partnership?
Yes, through Split Registration. Two organizations share one Showcase space and branding for an added flat fee ($500 Showcase / $1,000 Knowledge / $1,500 Innovation and above), and the tier's pass maximum increases by one. Split deadline: Aug 28, 2026.
What are the payment terms and cancellation policy?
Pay by credit card (the charge appears as e3 Creative), invoice or purchase order (net 30), or check payable to ACCIS, Attn: E3 Creative, PO Box 6104, Olympia, WA 98507. Payment is due in full by Oct 15, 2026; partnerships canceled before Aug 28, 2026 receive a 50% refund, none after. If ACCIS must cancel the conference, fees are refunded in full.
Reserve Your Partnership
Registration is a required two-step process: purchase your partnership, then purchase a Partner Pass for every attending staff member. Buying a partnership reserves your space, but on its own it does not register anyone to attend; your partnership is confirmed only once both steps are complete. Limited tiers are awarded first come and sell out early.
Purchase Your Partnership
Select your tier and add-ons, then complete the purchase. This reserves your Showcase space, presentation slot, and branding.
Purchase Your Partner Passes
Register and purchase a pass for every attending staff member, minimum one. Passes are $350 each, up to your tier's maximum.
Submit Materials & Arrive
Send your final logo and presentation materials, book your room block, and we'll see you at Muckleshoot this October.
Both Step 1 and Step 2 must be completed for your registration to be finalized. A partnership submitted without at least one purchased partner pass is not considered complete.